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Board Meeting Minutes
The Minutes of Tacoma Branch Board Meetings can be viewed in the Tacoma Board of Trustees Community. Click here to browse past minutes.
Branch Policies
The Tacoma Branch policies and guidelines are available in The Redbook.
Clubhouse Schedule and Branch Calendars
Scheduling of the clubhouse and branch-related events are divided between two on-line calendars.
Scheduling of the clubhouse is normally set at the annual scheduling meeting each Spring (The 2011 meeting will be held June 2 at the clubhouse).
If you would like to schedule the clubhouse or add an event to one of the calendars outside of the annual scheduling meeting contact Amy Mann.
- For clubhouse usage please send Amy the course/event name, date, time, contact person, additional information (if desired). Clubhouse events are listed to show the time you open the door to the time you close it.
- For Field Trips, please send Amy information on the event name, date, time, location and contact person.
These calendars are public allowing both members and non-members visiting our website see what is going on both at the clubhouse and at other locations. Once you schedule an event please remember that it is up to you to keep track of your dates and notify Amy of any changes. It is up to each committee to make sure that your dates are right in your website listings and on the appropriate calendar.
If you have a date scheduled to use the clubhouse and don't need it, the sooner you let us know the sooner we can open that date up for another activity or a renter. This is particularly urgent for weekend dates which are our most popular rental (revenue producing) days of the week.
If you would like to rent the clubhouse please contact Helen Engle or see the Rental Page.
Finances
Reimbursements - Please submit your check request within two weeks of the expenditure to the Branch Treasurer. If you have electronic receipts you can email the form and receipts to treasurer@tacomamountaineers.org, otherwise mail the check request form and original receipts to the Branch Treasurer (current address is shown on the form).
Be sure to have authorization from the activity chair. This can take the form of a signature on the check request or an email to the Branch Treasurer.
Check request form (updated 1/22/10): Excel or PDF
Listing Activities
If you would like to list an activity or outing and are unfamiliar with the online database you can get step-by-step help here.
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